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Audit Panel
17 July 2007
3.30 pm
Committee Room 5, City Hall, The Queen's Walk, London SE1 2AA
Members of the Committee
Peter Hulme Cross (Chair)
Richard Barnes
Valerie Shawcross
Graham Tope
A meeting of the Committee has been called by the Chair of the Committee to deal with the business listed below. This meeting will be open to the public. There is access for disabled people, and induction loops are available.
Mark Roberts, Executive Director of Secretariat
6 July 2007
If you, or someone you know, needs a copy of the agenda, minutes or reports
in large print or Braille, or in another language, then please call us
on 020 7983 4100 or email assembly.translations@london.gov.uk.
Many meetings of the London Assembly and its Committees are webcast
live, and you can also view past meetings.
Agenda
Downloadable files for agenda papers are grouped at the end of the page,
linked from the appropriate agenda item.
1. Apologies for Absence and Chair’s Announcements
To receive any apologies for absence and any announcements from the Chair.
2. Declarations of Interests
To note membership of Functional Bodies and London Borough Councils and to declare any other personal or prejudicial interest in specific items of the agenda.
3. Terms of Reference
The Committee is recommended to note the following terms of reference of this Committee, as agreed by the Annual Meeting of the Assembly on 9 May 2007:
- The Audit Panel will be concerned with ensuring the security of and monitoring of financial systems, ensuring that there is an anti-fraud culture, and promoting probity and good practice within the core GLA.
- To liaise with the external auditors over their annual programme and, with the Mayor as appropriate, to approve the annual internal audit programme.
- To deal as appropriate with matters raised by the external auditors’ management letters and reports and, where a report is made in respect of the GLA, to make recommendations to the Assembly at the meeting at which the report is to be formally considered in the presence of the Mayor in accordance with Schedule 8 in the 1999 Act.
- To deal as appropriate with matters arising from the internal auditors’ reports and to comment to the Mayor on matters relevant to his/her responsibilities.
- To review the GLA's Risk Management Policy and comment to the Mayor as appropriate.
4. Minutes
To confirm the minutes of the meeting of the Audit Panel held on 25 April 2007.
5. Summary List of Actions Arising from Previous Meetings
Report of the Executive Director of Secretariat
Contact: Diana Kahn diana.kahn@london.gov.uk telephone 020 7983 4420
To note the actions arising from the previous meetings of the Audit Panel.
6. Internal Audit Reports
Report of the Interim Executive Director of Finance and Performance
Contact: Frances Nguene frances.nguene@london.gov.uk telephone 020 7983 4255
To note the internal audit reports and comment as appropriate.
The following audit reports are appended to the report:
Report 6a – Treasury Management Audit Report
Report 6b – Precepting Audit Report
Report 6c – Disaster Recovery
7.Statement on Internal Control 2006/07
Report of the Interim Executive Director of Finance and Performance
Contact: Frances Nguene frances.nguene@london.gov.uk telephone 020 7983 4255
To note the content of the Statement on Internal Control and comment as appropriate.
8. Internal Audit Follow-Up Reports
Report of the Interim Executive Director of Finance and Performance
Contact: Frances Nguene frances.nguene@london.gov.uk telephone 020 7983 4255
To note the internal audit follow-up reports and comment on
the progress being made to implement the internal audit recommendations.
The follow-up reports below are appended to the report:
Report 8a – VAT
Report 8b – General Ledger
Report 8c – Business Continuity Planning
Report 8d – Recruitment and Promotions
Report 8e – Spatial Development Strategy
Report 8f – Equalities
Report 8g – Procurement
Report 8h – Facilities Management, Health and Safety – Further follow-up
9. Internal Audit – Internal Assurance Report
Report of the Interim Executive Director of Finance and Performance
Contact: Frances Nguene frances.nguene@london.gov.uk telephone 020 7983 4255
To note the performance of the Internal Audit Contractor.
The report below is appended to the report:
Report 9a – Assurance Report
10. Head of Internal Audit Opinion and Internal Audit performance for 2006/07
Report of the Interim Executive Director of Finance and Performance
Contact: Frances Nguene frances.nguene@london.gov.uk telephone 020 7983 4255
To note the performance of the Internal Audit Contractor.
The report below is appended to the report:
Report 10a – Internal Audit Annual Report
11. E-Government Benefits
Report of the Interim Executive Director of Finance and Performance
Contact: Frances Nguene frances.nguene@london.gov.uk telephone 020 7983 4255
To note the content of the report and the actions it recommends.
The Audit Commission’s report on E-Government Benefits is appended to the Report as
Report 11a
12. Final Internal Audit Plan 2007-10
Report of the Interim Executive Director of Finance and Performance
Contact: Frances Nguene frances.nguene@london.gov.uk telephone 020 7983 4255
To endorse the final Internal Audit Plan 2007-10 and provide comments as appropriate to the Mayor
13. Monitoring of Expenses 2006/07 – Mayor and Elected Members
Report of the Interim Director of Finance and Performance
Contact: john.moyles@london.gov.uk telephone 020 7983 4204
To note the contents of the report on the expenses of the Mayor and Elected Members.
14. Date of Next Meeting
The next meeting of the Panel is to be held on Wednesday 17 October 2007 at 3pm.
15. Any Other Business the Chair Considers Urgent
16. Exclusion of Public and Press
Recommended: That, pursuant to Schedule 12A of the Local Government Act 1972,
the public and press be excluded from the meeting for the following items of business
on the grounds that they would involve the likely disclosure of exempt information as
shown below:
Item No. 17
Grounds
Schedule 12A of LGA 1972: paragraph 1
Information relating to any individual.
17. Monitoring of Expenses 2006/07 – GLA Staff
(for relevant persons only)
Report of the Interim Director of Finance and Performance
Contact: John Moyles john.moyles@london.gov.uk telephone 020 7983 4204
To note the contents of the report on the expenses of GLA senior staff.
Appendices for the reports are attached for Members only and are available from the website on: http://www.london.gov.uk/assembly/audit_panel_mtgs/index.jsp
Further information
f you have questions, would like further information about the meeting
or require special facilities please contact: Joanna Brown or Diana Kahn,
Committee Administrators:
Joanna (Monday, Tuesday, Wednesday) tel: 020 7983 4792; email: joanna.brown@london.gov.uk.
Diana (Wednesday, Thursday, Friday) tel: 020 7983 4220; diana.kahn@london.gov.uk
Joanna and Diana Minicom: 020 7983 4458
If you have any questions about individual reports please contact the report author whose details are at the end of each report.
There is limited underground parking for orange and blue badge holders, which will be allocated on a first-come first-served basis. Please contact Facilities Management (020 7983 4750) in advance if you require a parking space or further information.
Download Agenda papers
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